Rides will open on Friday, 12 SEP 2014

The Committee

About the Fair

The Stafford County Agricultural Fair & Hartwood Days Festival is planned, coordinated, and executed by the "Stafford County Hartwood Days Festival Committee", an IRS 501-C-3 Non-profit organization which is a Non-Stock Corporation in the State of Virginia, with the intent of encouraging and providing opportunities for the education of youth primarily through interactive methods, and secondarily through other businesses and organizations acting as subject matter experts while strengthening ties within the community, between the people of the community, and those businesses and organizations which serve it. The vehicle which is used is the Festival & Fair, with an underlying (or maybe overt) "funducational" tone!

The 15th annual Stafford County Hartwood Days Festival & Agricultural Fair

12-14 September 2014
5:00 P.M.


_____Under its current management, the Fair & Festival has grown greatly since 2007. The first to bring Rides back to Stafford County in over 15 years, the Fair & Festival continues to grow in accordance with its strategic objectives, and the crowd continues to grow with it, with an expected attendance of 5000 for 2013. Unlike many festivals or fairs, the driving concept behind the Stafford County Fair & Festival, is to provide a low cost, "Funducational" event for families and youth, while still providing a meaningful experience for other segments (empty nesters, post college/pre-family, etc), or in other words "something for everyone". Currently, the Festival Committee executes the Festival completely on loaned property, and our footprint is limited by the physical area we have to work with. Additionally, we have limitations on operating hours/days, due to the loaned property. Our current Strategic Vision document, details a schedule of strategic growth and additions to the festival with simply can NOT be supported where we currently operate. This is where you may be able to help us. Please contact us at sitesupport@hartwooddays.org if you think you may be able to assist us.

The Fair & Festival Committee

___The Fair and Festival is managed by the Stafford County Hartwood Days Festival Committee, which is a Non-profit, 501-3-C, Non-Stock Corporation in the State of Virginia. Both the names "Hartwood Days Festival" and "Stafford County Agricultural Fair" are registered to the Committe in the State of Virginia.

_____The Committee is open for membership (volunteer@hartwooddays.org), and runs the Fair & Festival under direction of the Board of Directors, with guidance from an Advisory Board. All proceeds from booth rentals go into the Festival Account for use on the fairs operational needs. The Festival Committee is now operating under the Bylaws established for the Festival & Fairl. The names "Hartwood Days Festival", "Stafford County Hartwood Days Festival" and "Stafford County Agricultural Fair" are Service Marked (SM) by Venturing Crew 1717, Hartwood Presbyterian Church.

_____If you are interested in assisting in the planning and operation of the festival, please consider becoming a member of the Festival Committee, and contact us at volunteer@hartwooddays.org . The Committee always has need of assistance, and has several different areas which all need different talents, you may see something that is right up your alley!!!

Festival & Fair Board

Committee Chair

Willis Madden

Capital development / Sponsorship

Charlotte Madden

Site Support Director

James Broad

Site Deputy Director

Charles C Brown  

Agricultural Area Director

Daniel Stoll

Agricultural Area Deputy Director

Ella Stoll

Entertainment Director
Currently Vacant

Event Field Director

Tonja Shafer

Youth Programs & Education Director

Natalie Fikes



Marketing Director

Keisha Lemon


Charlie Brown


Currently Vacant


Volunteer Coordinator

Kimberly A Thompson

Youth Representative

President of Venturing Crew 1717


A few of the other positions on the Committee, showing where we need some help:

Ms. Stafford Pageant Producer
Lavern Cameron
Ms. Stafford Pageant Producer
Caressa Jackson

Volunteer Coordinator


Food Service Coordinator

Parking Team Leads


Badge Day Workshop Coordinators

Boy Scout / Cub Scout - Ellen Brown
AHG / Girl Scout Badge Coordinator -Vacant
Trailblazer Coordinator
Assistant Marketing Director -

Capital Development Team

Charlotte Madden


Entertainment Team

- Main Stage (Friday Night)
LeAnn Sinclair - Main Stage (Saturday)
- Teen Jam
- Community Stage
- Son Jam




To apply for any of these positions, please send a brief letter containing your qualifications and desire to assist in this capacity to volunteer@hartwooddays.org .



Larry Goldsmith
Stafford Farmer & Businessman

Dero Brown
Stafford Farmer & Businessman

Gary Snellings
Stafford Board of Supervisors


Charles E. Jett
Stafford Sherrifs Department

Stafford School Board
Stafford Fire Department


Files for use by Committee members:

Strategic Vision Document
FY2012 IRS Fm 990

_____The Hartwood Days Festival was started in 1999 by the Hartwood Presbyterian Church. Originally designed as a vehicle to assist in paying down the mortgage on the Christian Education Center on the Campus, it quickly became a hit. It grew a little more each year, and in 2006 began incorporating a goal of providing funds for a particular charity organization, as decided prior to the festival. As it continued to grow each year, both in size and popularity, the church leadership realized after the 2007 festival, that it was now bigger than their staff could manage. Faced with the possibility of not having the festival in 2009, the 10th anniversary year, the church considered allowing one of its subordinate organizations, Venturing Crew 1717, to coordinate, manage, and execute the event.

_____The crew presented its proposal to the Board of Session in early 2009, and was brought in much as a subcontractor, to operate the festival. Still owned in Name, the Festival soon became wholly organized, managed, coordinated, and executed by the Crew. The Crew, comprising the festival committee in 2009, set up the Festival bylaws and procedures as they now stand, and improved on the festival, modifying it to the current "Youth and Community" Focus. With such innovations as the Trailblazer program, the Living History area, a 9-11 Remembrance ceremony, and the re-introduction of Rides to Stafford county in 2010 (the first time in over 15 years according to the permits department) the Hartwood Days Festival was at the time the closest thing to a County Fair that Stafford County had.

As the event was growing beyond the capacity for the Crew to manage all aspects of its operation, the Committe began expanding, and requesting more assistance from members of the community to fill the staff. Establishing status as a seperate Non-Profit, educational organzation, the Hartwood Days Festival Committee is a registered Non-Stock Corpration in the state of Virginia, also registered as the Stafford County Agricultural Fair, and Stafford County Fair.


The Committee is dedicated to improving the experience of all who participate, and has joined the following professional organizations in efforts to provide a safe, fun, educational, professional experience.

Youth Leadership Awards

The VAF sponsors a youth leadership scholarship program annually, in conjunction with the annual convention. Youth ages 14-19 as of January 1st of the contest year are eligible to participate, as long as they have been a participant in or given service to the Hartwood Days Festival. Entry packets for the following year are made available by the VAF on or about September 1st; please check this website for packets at that time. Entries are due by 5:00 p.m. (firm) on the first Friday in December. Entries generally consist of an application, resume, letter of recommendation from the sponsoring fair, and an essay, but always check the entry packet in case things change.

The five components of the contest are weighted equally and include: Essay, Personal Interview, Extemporaneous Speech, Prepared Speech, and Symposium.

The 2013 winners were:

- 1st place, $2500, Jacqueleen Morin, Isle of Wight County Fair

- 2nd place, $1500, Megan Harris, Orange County Fair

- 3rd place, $1000, Catie Hope, Clarke County Fair

- 4th place, $1000, Suzanne Leonard, Carroll County Fair

- 5th place, $500, Elijah Worth-Jones, Washington County Fair

- 6th place, $500, Grace Kaiser, Louisa Agricultural Fair


The Red Cross will be

Not sure where Hartwood is?

Our address is actually considered Fredericksburg, VA.

Address or Intersection:
State: ZIP Code:
Who was Stewart, and whats she got to do with Hartwood Days?

Sponsored in part by:

Hartwood Presbyterian Church

If you know of something or someone who should really be on the field, ask 'em to check out our Vendor page.

The Hartwood Days Festival Commitee, headed up by is a Non-Stock Corporation in the State of VA, with an IRS 501-C-3 Non-Profit Status, responsible for the coordination, management and operation of the event.