12-14 September 2014
5:00 P.M.

_____Under its current management, the Fair & Festival has grown greatly since 2007. The first to bring Rides back to Stafford County in over 15 years, the Fair & Festival continues to grow in accordance with its strategic objectives, and the crowd continues to grow with it, with an expected attendance of 5000 for 2013. Unlike many festivals or fairs, the driving concept behind the Stafford County Fair & Festival, is to provide a low cost, "Funducational" event for families and youth, while still providing a meaningful experience for other segments (empty nesters, post college/pre-family, etc), or in other words "something for everyone". Currently, the Festival Committee executes the Festival completely on loaned property, and our footprint is limited by the physical area we have to work with. Additionally, we have limitations on operating hours/days, due to the loaned property. Our current Strategic Vision document, details a schedule of strategic growth and additions to the festival with simply can NOT be supported where we currently operate. This is where you may be able to help us. Please contact us at sitesupport@hartwooddays.org if you think you may be able to assist us.

The Fair & Festival Committee

___The Fair and Festival is managed by the Stafford County Hartwood Days Festival Committee, which is a Non-profit, 501-3-C, Non-Stock Corporation in the State of Virginia. Both the names "Hartwood Days Festival" and "Stafford County Agricultural Fair" are registered to the Committe in the State of Virginia.

_____The Committee is open for membership (volunteer@hartwooddays.org), and runs the Fair & Festival under direction of the Board of Directors, with guidance from an Advisory Board. All proceeds from booth rentals go into the Festival Account for use on the fairs operational needs. The Festival Committee is now operating under the Bylaws established for the Festival & Fairl. The names "Hartwood Days Festival", "Stafford County Hartwood Days Festival" and "Stafford County Agricultural Fair" are Service Marked (SM) by Venturing Crew 1717, Hartwood Presbyterian Church.

_____If you are interested in assisting in the planning and operation of the festival, please consider becoming a member of the Festival Committee, and contact us at volunteer@hartwooddays.org . The Committee always has need of assistance, and has several different areas which all need different talents, you may see something that is right up your alley!!!

Festival & Fair Board

Committee Chair Willis Madden
Capital development / Sponsorship Charlotte Madden
Site Support Director James Broad
Site Deputy Director Charles C Brown
Agricultural Area Director Daniel Stoll
Agricultural Area Deputy Director Ella Stoll
Entertainment Director Currently Vacant
Event Field Director Tonja Shafer
Youth Programs & Education Director Natalie Fikes
Marketing Director Keisha Lemon
Treasurer Charlie Brown
Secretary Currently Vacant
Volunteer Coordinator Kimberly A Thompson
Youth Representative President of Venturing Crew 1717

A few of the other positions on the Committee, showing where we need some help:

	LHA (Living History Area) Coordinator Nicholas Kalenich
	Ms. Stafford Pageant Producer Lavern Cameron
	Ms. Stafford Pageant Producer Caressa Jackson
	Volunteer Coordinator
	Food Service Coordinator vacant
	Parking Team Leads Vacant
	Badge Day Workshop Coordinators Boy Scout / Cub Scout - Ellen Brown AHG / Girl Scout Badge Coordinator -Vacant
	Trailblazer Coordinator Vacant
	Assistant Marketing Director - Vacant
	Capital Development Team Charlotte Madden
	Entertainment Team - Main Stage (Friday Night) LeAnn Sinclair - Main Stage (Saturday) - Teen Jam - Community Stage - Son Jam

To apply for any of these positions, please send a brief letter containing your qualifications and desire to assist in this capacity to volunteer@hartwooddays.org .

EXECUTIVE BOARD OF ADVISORS

Files for use by Committee members:

_____The Hartwood Days Festival was started in 1999 by the Hartwood Presbyterian Church. Originally designed as a vehicle to assist in paying down the mortgage on the Christian Education Center on the Campus, it quickly became a hit. It grew a little more each year, and in 2006 began incorporating a goal of providing funds for a particular charity organization, as decided prior to the festival. As it continued to grow each year, both in size and popularity, the church leadership realized after the 2007 festival, that it was now bigger than their staff could manage. Faced with the possibility of not having the festival in 2009, the 10th anniversary year, the church considered allowing one of its subordinate organizations, Venturing Crew 1717, to coordinate, manage, and execute the event.

_____The crew presented its proposal to the Board of Session in early 2009, and was brought in much as a subcontractor, to operate the festival. Still owned in Name, the Festival soon became wholly organized, managed, coordinated, and executed by the Crew. The Crew, comprising the festival committee in 2009, set up the Festival bylaws and procedures as they now stand, and improved on the festival, modifying it to the current "Youth and Community" Focus. With such innovations as the Trailblazer program, the Living History area, a 9-11 Remembrance ceremony, and the re-introduction of Rides to Stafford county in 2010 (the first time in over 15 years according to the permits department) the Hartwood Days Festival was at the time the closest thing to a County Fair that Stafford County had.

As the event was growing beyond the capacity for the Crew to manage all aspects of its operation, the Committe began expanding, and requesting more assistance from members of the community to fill the staff. Establishing status as a seperate Non-Profit, educational organzation, the Hartwood Days Festival Committee is a registered Non-Stock Corpration in the state of Virginia, also registered as the Stafford County Agricultural Fair, and Stafford County Fair.

If you know of something or someone who should really be on the field, ask 'em to check out our Vendor page.